Slot management module

Slot & Batch Scheduling Software for Academies

One live calendar for every court, room, or venue slot — with capacity limits and coach assignment built in, so double-bookings stop happening.

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The problem

What manual scheduling actually costs you

Double-booked slots

A court, room, or venue gets booked twice because availability lives in someone's head, not a shared calendar.

Coach availability guesswork

Checking who's free to take a batch means calling around or scrolling through WhatsApp.

Manual capacity tracking

Trial sessions and walk-ins get squeezed into an already-full batch because nobody's tracking the limit.

What's included

Everything needed to stop double-booking

CALENDAR

Live venue & slot calendar

See every court, room, or venue's availability in real time, across every branch.

CAPACITY

Batch capacity limits

Set a maximum per batch so a session can't be overbooked.

COACHES

Coach assignment

Assign coaches to batches and see each coach's full schedule at a glance.

CONFLICTS

Conflict prevention

A double-booking is blocked before it happens, instead of being discovered after.

MULTI-VENUE

Multi-venue view

Manage slots across every branch from one calendar, not a spreadsheet per location.

Common questions

Frequently asked questions

Can I set different capacity limits per batch?

Yes. Each batch can have its own capacity limit, and the system stops new bookings once it's full.

Does this work across multiple venues or branches?

Yes. Every venue and court is managed from the same calendar, whether you run one branch or ten.

Can coaches see only their own schedule?

Yes. Coaches get a mobile app view showing just their assigned batches and slots for the day.

What happens if two staff try to book the same slot at once?

The system flags the conflict in real time and blocks the second booking, so double-bookings can't slip through.